If you use Gmail? Feel free to move on past this blog entry. But if you don’t? Especially if you hand out your work email or your home-based internet provider email address when asked for one? Then I’d like to (try once again to) convince you to get a Gmail account and begin the transition in your life TODAY. It may take a little while to get everything switched over, but if you can set up an auto-forward on your old email it will make the transition so much easier! And I plan on convincing you it will be WELL worth it. Especially if you ever manage groups via email.
I manage several email lists at any given moment. Sometimes I’m soccer Mom, sometimes I’m Coach’s wife. Often I have lists of parents of cast-members or theatre classes. I have board member lists and book clubs. Over the last three years I’ve become quite the email fiend in association with all of my volunteer jobs. This has made me quite the expert on all things email related and I see situations time and time again which could be more easily resolved if everyone just used Gmail! So I’m going to try to convince you to do the same.
(This is quite a popular topic around here. But, as someone who sends and receives dozens of emails a day? I consider it my obligation to keep fighting the good fight.)
- Web-Based – As long as you have internet? You can get to your email. Doesn’t matter who your internet provider is, or where you work. As long as you can get online? You can ALWAYS get to your email. And the address will NEVER CHANGE. I know people keeping Comcast or Knology services for YEARS just because they don’t want to change their email. Or people who lose tons of contacts when they switch jobs because they were only using their work email. You don’t have to worry about that with Gmail.
- Google’s Servers Are Probably More Dependable Than Yours – If you are using a work email address, you have probably had your share of email issues when something has happened with your email server. Especially if you work for a smaller company. Sometimes this even happens with the big-name internet providers like Comcast and Knology. But in the 7+ years I’ve been using Gmail? I’ve never lost an emails due to “server issues”. So, if you’ve ever had that happen? Please trust that it would NOT happen with Gmail.
- Autofill Email – As long as you’ve emailed someone once, their email address automatically goes in your contact list and therefore, it’s part of the pool of email addresses Gmail searches as you type. This comes in SO HANDY For me because I often can remember part of an email address and as long as I type part of it, Gmail handles the rest. When I start a new email list (Soccer Team Parents, or Cast Parents For “X” Musical) I try to be diligent about adding the first and last name associated with the email list. That way – the autofill even works when I type part of their name. The autofill makes my life EASILY a million times easier.
- No Trash – You have to make a point to deliberately delete an email. Gmail even keeps spam emails in an archive! Since you don’t ever “delete” email, you only “archive” it – it is always there to retrieve. Not a week goes by where I don’t have to locate one email from the past. There are so many different ways to search, I always find it easily. Since Gmail keeps all emails, it keeps all attachments so as long as someone has emailed me a file at some point in time? I can retrieve it.
I know it’s a pain in the ass to switch email, trust me. But if you do it NOW, you will be free to get a new internet provider, or change jobs, or just live your life WITH AWESOME EMAIL. For free.
Go forth! Be happy! Use Gmail!